Logistics Services includes a number of steps and processes in the importation and movement of cargoes from origin to destination. These processes must be well arranged and paid for. Commercial agreement need be clearly defined between seller and buyer if they must avoid pleasant surprises down the line.



Who handles documentation to avoid errors? Again, who takes responsibility for paying for regulatory documents and certificates? Who pays for certain aspect of the shipping process? Where is the exact destination address? What are the measures and dimensions of the cargo?

When is the shipping date? When is the expected arrival date? Also,when does the buyer want to use the imported goods? Have you factored waiting time in case the arrival date is not met? What is the means of conveyance? Who is the carrier? Who makes the choice of carrier? How do you pay for the cargo and conveyance?


This is rather a broad subject. In this article, I will suggest some agreement that has worked well for most of my clients in Nigeria in the aspect of documents handling. Other aspects will be treated in subsequent articles. Now the following suggestions may not work in other countries, but they have been tested to the peculiarity of the Nigerian environment and works perfectly, though with some variation.


Ask any clearance agent or clearing and forwarding logistics services manager issues they consider vital to ensuring a smooth and efficient cargo importation and clearance. Engaging an effective documentation will always come out on top of their list. Documents could be commonest source of mistakes and headache in international trade. The problems are mainly not with the shipping, but with the clearance of the goods. Thus, clearance may be delayed or at worst denied if information are inaccurate on documents. Therefore, all documents received from the seller, freight forwarder or regulatory agents must be vetted.


Most of the corporate and individual importers and even exporters would rather sublet this aspect to a documentation specialist that is able to take the burden off their hook. Importers, exporters, carriers and even the Customs Services have all agreed that subletting documentation jobs to an expert, not only eliminates errors in the process, but also help to reduce the cost of hiring and maintaining staff in their companies (with more cost implication), due to the evolving nature of the industry.

Vagmon Integrated Services is a one stop logistics services complex that helps prepare, generate and obtain all shipping documents with relevant agencies. The services include but not limited to the following.

  • Assist in acceptable pro forma invoice, commercial invoice, packing list and all other invoices generation with the shipper, seller or manufacturing company
  • Help in proper HS code categorisation and goods description to avoid needless duties
  • Vetting of existing invoices and all shipping documents like BL, AWB, Telexes, etc.
  • Direct issuance of cargo insurance certificate from our partner insurance companies with best premium rate available.
  • Consultation Processing of SON Certificates (SON PC, SONCAP SON Import Permit) from any part of the globe
  • Consultation and Processing of NESREA, NAFDAC and NEPC Certificates.
  • Form M generation. Read Also: FORM M NIGERIA: HOW TO PROCESS AND OBTAIN IT
  • PAAR generation
  • Direct Trade Input – DTI Café, Data capturing, Manifest monitoring
  • Serve as consignee for importers.
  • Clearing/forwarding Database creation and management
  • Clear cargoes using our Customs registered agencies at cheap but digital quality service
  • Process shipping documents such as coast-wise trans-ire or transit manifest, provisional bills, NIMASA documentation, DPR documentation, Temporary Import Permit (TI), etc.

In Conclusion:

Why not take advantage of services rendered by Vagmon Integrated Services and concentrate on more important company issues.

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